March 2022 - UNOVA Coworking

When it comes to business, there’s always strength in numbers. If you want to take your company to the next level, you’ll need to put together a cohesive team and learn to manage them in the era of remote working – here’s how you can get started.

Hiring Smart

Before you begin the hiring process, it’s important to outline exactly who and what the company requires to succeed. Many new ventures begin with just a CEO and an accountant but, as you begin to expand or take on new investment, you may need to accommodate your growth with a few key additions. At this crucial stage, your new personnel need to represent immediate value – for example, marketing generalists or sales representatives can help increase revenue or spread brand awareness, or a product manager could help to develop your product range and supply chains.

When it comes to actually hiring, the process can be as simple or complex as you need it to be. Generally speaking, however, it’s worth taking time to plan and structure – write out the desired skills, available budget, and experience required. There are hundreds of forums and platforms to help you discover talent. If you find that you’re time-poor, it could be worth hiring a recruiter to help filter out the best candidates and remove the burden of scrolling through resumés. If you’re a microbusiness, try to avoid larger recruitment agencies as you’ll find more affordable fees attached to smaller companies.

Planning Ahead

It’s crucial that new hires understand exactly where you intend to take your company and what their role is in its development. Maybe your priority is to generate high-quality leads and establish your brand within a particular demographic, or to dominate an emerging market, spreading the word as quickly and indiscriminately as possible – whatever your aim, it needs to be communicated clearly, as confusion can quickly lead to lapses in productivity. Create a process map to help to alleviate this issue and enable you and your team to analyze your shared processes and outcomes, helping everyone to stay organized.

To make life easier for everyone, it’s also important to do some work independently. This means taking everything you already understand about your business and your industry and writing the information down in the form of a mission statement. Until now, much of your company’s brand values, work practices, and long-term objectives have lived inside your head – if you want to successfully transition into a team-based business, you’ll need to be generous with knowledge and prioritize patience and clarity.

Managing Remotely

Even with all the right preparation, you’ll never know exactly what you’re undertaking until the team is formed and the work is underway. There are believed to be three primary management styles and up to ten sub-styles – it’s up to you to recognize your own strengths and apply these accordingly. It’s also important to remember that the world of work is changing rapidly and, in this day and age, talent often recognizes its own value. Familiarize yourself with the latest trends in company perks, mental health awareness, and paid leave/vacation allowance.

Remote working can make management tricky at times but you’re likely to turn off good workers if you insist too strictly on in-person attendance. A good strategy is to divide the week up with some days given for remote working and others for office work. With the right communication tools, there’s no reason why virtual management can’t work, just be certain to check in regularly and make use of collaborative software.

It’s always a nervy moment for a company when it comes time to expand, but if you can provide clarity of vision, keep an open mind, and collaborate with your new hires, there’s no reason why your business shouldn’t thrive.

UNOVA is a coworking space established in 2018, offering a range of facilities for emerging businesses. Learn more at www.unovacoworking.com

Questions or comments? Have any additional tips or resources to share? Reply below or reach out to Marissa Perez.

The science of kindness is valid, and it’s proven that kindness in the workplace matters. We know that workplace stress is an issue, and, in fact, 61% of Americans name work as a major stressor in their lives. That stress can increase health risks for the workers for things like of anxiety, back pain, depression, heart disease, headaches, insomnia, and weakened immunity. It can also lead to organizational issues for the company due to absenteeism, higher health care costs, lower productivity, and more.

So how does kindness factor in? Basically, it’s an antidote to workplace stress, working to increase engagement, boost productivity, inspire loyalty, and overall improve job satisfaction. And fortunately, there are plenty of ways, both big and small, to create a kinder workplace, such as practicing gratitude by writing thank-you cards to team members, publicly recognizing accomplishments, and even supplying healthy food. For more easy-to-implement ideas to make your workplace a kinder place to be, take a look at this graphic.

1. Build a habit of gratitude

A demonstration of gratitude is both a kindness itself and a response to kindness. It’s what keeps employees paying it forward. But for people who haven’t actively practiced gratitude before, it can be difficult to start. Before gratitude can become part of company culture, it must first be an emotion, then a habit.

You can help develop the habit by supplying your team members with the classic tool of gratitude: the thank-you card. If the team works in a shared space, let staff know that you’ll leave thank-you cards in the break room or another frequented space so workers can drop by and fill one out when they have a minute. Get the ball rolling by filling them out for your team members. Keep a few in your desk for spontaneous use.

If you have remote team members, supply thank-you cards to your employees and share the addresses of teammates’ offices. Or use a free service such as Paperless Post.

2. Recognize what’s important

One form of gratitude comes from leadership: recognition. There are many ways to recognize employees. Raises can be effective, of course, while more public displays of recognition can give the whole staff a buzz.

One study found that when top performers receive recognition in front of their peers, the largest boosts in productivity come from those who aren’t recognized. Consider dedicating meeting time or a Slack channel to shout-outs that recognize team members for everyday contributions.

For bigger accomplishments, consider offering a corporate gift. A paperweight with the company logo or an embossed pen is nice, but the gift will mean a lot more if you get to know the person’s interests and get them something personal.

Finally, well-timed recognition helps companies retain employees. Recognizing employee birthdays and work anniversaries is critical. These so-called epiphany moments are times of reflection for many workers, and they may start updating their resumes if they don’t feel appreciated.

3. Commit to random acts of kindness

Studies suggest that out-of-the blue kindness can be just as effective as regular expressions of gratitude and recognition. One study asked participants to commit random acts of kindness for seven straight days. These acts boosted happiness and wellbeing for both the givers and receivers.

Participants chose a variety of people to receive kindness: friends, family, coworkers, acquaintances, and complete strangers. The positive effects were the same no matter who the recipients were. It turns out, you don’t need to have a relationship with someone for kindness to benefit both of you.

If companywide kindness is your goal, you can build a culture of kindness quickly by encouraging random acts of kindness across departments and shifts. The acts can be as simple as holding the door open for an unfamiliar colleague or sharing a light-hearted meme with a remote teammate.

4. Supply healthy snacks and lunches

Feeding your team can reduce the stress of finding time to prep food between meetings, appointments, and checking off to-dos. This small kindness can make a big difference. In one study, when an employer simply added two pieces of fruit to an employee’s lunch for three weeks, workers’ wellbeing and performance improved.

Study co-author and Associate Professor of Journalism at Penn State, Bu Zhong, Ph.D., said in an interview with Medical News Today that the study proves even small acts of kindness can have a huge impact on company culture: “An ultimate solution to improve worker performance and health could be big pay raises or reduced workloads, but when those solutions aren’t feasible, we found that even small offerings can make a big difference.”

Regular snacks or meals are small prices to pay for healthy workplaces full of happy, hardworking employees who take initiative. Stock your breakroom fridges and cabinets on your own, or use a subscription service to curate the snacks for you. And don’t forget about remote employees—mail them treats or reimburse them for a meal delivery service.

5. Give Honest, Thoughtful Feedback

Giving people feedback isn’t necessarily considered a kindness. But if done well, it can be—even if the feedback you offer is a critique. In her book Radical Candor, Kim Scott debunks the saying, “If you don’t have anything nice to say, don’t say anything at all.” Her view is that discussing an employee’s weaknesses one-on-one and supporting them in finding a solution shows how much you care about them and their careers. The key is to keep this conversation affirming and constructive.

Don’t forget about positive feedback, too, especially when it’s related to kind behavior. In a study conducted with Finnish teachers, researchers discovered people are nicer when they believe kindness is a character strength they possess.

The takeaway? One of the best ways to boost kindness in your organization is to recognize and compliment kindness when you see it among your coworkers.

One note for remote team members: Consider giving feedback remotely over video chat or phone so they can see sincerity on your face or hear it in your voice. Email and messaging may not give as many clues about your tone and emotion.

6. Lead by Example

As the studies cited above show, small, one-off actions can have a tremendous impact on workplace stress. One of the best ways to encourage kind actions is for leaders to spread kindness. Here are some small ways that anyone can bring kindness to the workplace.

Start emails with a compliment.
Smile and greet people (in your building or on chat), whether you know them or not.
Go out of your way to show a new employee the ropes.
Connect with colleagues on LinkedIn and give them glowing reviews.
Point out someone’s strengths at your next meeting.

The only caveat to consider: Start slow. “Try one kindness initiative at a time,” Liz Jazwiec, author of Eat That Cookie! Make Workplace Positivity Pay Off … For Individuals, Teams and Organizations, said in an interview with Reliable Plant magazine. “After all, you wouldn’t want your coworkers to walk in one day and think that you’ve been brainwashed.”

6 ways to spread kindness in the workplace — https://www.quill.com/blog/office-tips/spread-kindness-in-the-workplace.html?cm_mmc=NEW_Infographic

Conclusion

There are many ways to define kindness within your company culture. But if you want to reap the benefits of kindness—including improved mental health, greater productivity, and lower workplace stress—your definition must include action.

Encourage employees to write thank-you notes, share random acts of kindness, and give each other honest, thoughtful feedback. Bake kindness into each day by supplying snacks and lunches. Recognize birthdays, milestones, and achievements. Finally, lead by example. Act with kindness and show gratitude toward others. Remember that kindness is good for both the giver and the receiver. And kindness is contagious, so even small, inexpensive actions can have a huge impact.

Questions or comments? Have any additional tips or resources to share? Reply below or reach out to Sean Farrell.

Month: March 2022

Easy Expansion: Hiring and Managing Remote Workers

6 ways to spread kindness in the workplace